Lindsay Aranoff's Page

Hi Lindsay. I enjoyed our phone call yesterday and will send you the documents when I have permission from the organization to do so.

Do you know which roles are needed to staff your TEDxKids event so you aren't totally slammed? I asked CAN Executive Director Jon Ramer to list the roles he needed for our April 2010 event with Karen Armstrong. Based on what he told me and my own experience with the event, you might consider designating people to fill the following roles:

1. You - Strategy, planning, outreach
2. Producer - This person fits the details of the show together like a puzzle piece and is the contact person for the audio/video people.
3. Co-Producers - Individual parts of the event that happen in different locations
4. Communications Director with social media experience
5. Spokespeople for TEDxKids - We had 3 great speakers represent the organization on stage which took pressure off the executive director (Jon Ramer) who is also an excellent spokesperson
6. Volunteer Coordinator!
7. Digital Media - Responsible for the web, social media, twitter, etc. strategy. They work with producer to get video edited and online.
8. Event Photographer
9. Greeters at the front door who can answer questions
10. Speakers and Panelists (there was a guide assigned to help each one get on stage on time, etc.)
11. Set up and clean up
12. Registration
13. Press Table (with press packets!)
14. TEDxKids Table and banner with info about your org
15. Hospitality (food and drinks)
16. Space Shapers (beautified the space with altar, flowers, art, etc.)
17. Parking
18. Helpers - Have people and a printer available to make last minute copies and errands. Have paper and big markers because you'll discover that signs are needed.

This sounds like a lot but we did it with an all volunteer team. Good luck!